Move-In Procedures
Without preplanning and proper coordination, moving can be a hectic experience. The appointment of an in-house coordinator is a good idea. Matters requiring pre-move attention include the following:
- Arrange for telephone service. Please notify the Building Office of any planned telephone installation that requires access to switching gear located outside of your space or for above-ceiling, through-wall, or through-floor installations.
- Obtain Occupancy Permit from the New York City and forward a copy to the Building Office.
- We do not allow a telephone company to run exposed wire around doorframes or throughout the Premises to the detriment of the appearance of your space and the Building.
- Arrange for moving company services affiliated with Local Union 814.
- ANY DAMAGE TO THE BUILDING DURING THE MOVE WILL BE THE RESPONSIBILITY OF THE TENANT. MAKE SURE THE MOVING COMPANY YOU USE IS ADEQUATELY INSURED.
- INFORM MOVING CONTRACTOR TO CONTACT THE BUILDING OFFICE FOR SPECIFIC INSTRUCTIONS TO BE FOLLOWED DURING YOUR MOVE.
- Order stationery, business cards, etc.
- Notify the Post Office of your new address.
- Notify the Building Office of your confirmed move-in date so that use of the elevators (including protective pads) can be arranged for the move. All moving trucks are to use the Service Entrance located on the Clarkson Street side of the building.
- The cost for directory strips and door signage is the tenant's responsibility.
Move-Out Procedures
At least one month prior to vacating your suite, please notify the Building Office to inform us of your exact moving date.
Typical information required for move-outs includes the following:
- The exact date of moving.
- Make arrangements to turn in all keys properly marked.
- Forwarding address and phone number.
- Other special information (i.e. Certificate of Insurance for the moving contractor).
Please refer to the section in this handbook on "Deliveries" for designated exits to use. Also, please note that the service elevator is not available for move-outs between 7:00 a.m. and 4:00 p.m. on weekdays. The preferred move-out time is after 5:00 p.m. on weekdays or on Saturdays, by appointment with the Building Office.
ANY DAMAGE TO THE BUILDING DURING THE MOVE-OUT WILL BE THE RESPONSIBILITY OF THE TENANT. MAKE SURE THE MOVING COMPANY YOU USE IS ADEQUATELY INSURED.
INFORM MOVING CONTRACTOR TO CONTACT THE BUILDING OFFICE FOR SPECIFIC INSTRUCTIONS TO BE FOLLOWED DURING YOUR MOVE.
The Building Manager will arrange a time to walk through the suite(s) to be vacated and will complete a Tenant Vacating Form similar to the one on 26.
Remodeling Requests
Remodeling requests should be directed to the Building Office.
Remodeling work includes any additions, revisions, alterations, demolitions, partition installation, and/or general improvements to your space, including painting, carpeting, shelving installation, and any changes to the air conditioning and/or electrical systems. Plans for work to be performed must be reviewed and approved by the Building Manager before construction. Please allow 7-10 working days for approval.
Only approved contractors are permitted to work in the building, and they must be supervised by an authorized representative from the Building Office.
No remodeling work of any kind is to commence without the prior knowledge and approval of 395 Hudson Condominium and Cushman & Wakefield. Additionally, said contractor must provide an acceptable certificate of insurance to the Building Management Office prior to the commencement of any work.